For youth sports treasurers

Every payment gets a second look.

Receipts and invoices come in through one form. The right people approve. Your bookkeeper gets a clean list to pay, and the board sees where the budget stands.

Ask for early accessSee how it works
How it works

From receipt to paid, without the email chain

  1. Send it inA coach or parent opens the form on a phone and adds photos or a PDF. Vendors can email invoices in.
  2. It reads the documentAmount, payee, date and category fill in. The sender checks them before sending.
  3. The right people approveYour rules decide who signs off. Big amounts need a second officer.
  4. The bookkeeper paysApproved requests land on one list with the documents attached. Marked paid, everyone is told.
For the board

Budget to actuals, any day of the month

Board members sign in with an emailed code and see budget, year to date and this month by category. They can open a category to see the accounts behind it and send a question to the treasurer.

Board view listing revenue and expense categories with budget, year to date and month columns and a progress bar for each.
For the bookkeeper

One list of what to pay

Only approved requests appear. Each one shows who approved it, the category and the documents. The bookkeeper records the check number and the request closes.

Bookkeeper list of approved requests with payee, amount, category, approver and a mark paid control.
Controls built in

The checks an auditor asks about

Nobody approves their own paymentA request to pay an approver skips them and goes to another officer.
A second approver over your limitYou set the amount. The treasurer cannot give both approvals.
No document, no approvalRequests without a receipt or invoice go back to the sender first.
Duplicates are caughtSame payee and amount or invoice number is flagged before anyone approves.
The payer is not the approverThe bookkeeper sees only what others have approved.
Every step is recordedWho did what and when is kept with the request.
Works with what you have

QuickBooks stays your books

Clean Sheet reads QuickBooks to build the budget view. It does not write to your books or move money. You sign in to QuickBooks on your own iPhone, and that sign-in stays on the phone.

The public request form with a file upload, the fields read from the document and a category choice.

Starting with a few associations

Clean Sheet is in early access. Tell us about your association and we will be in touch.

Ask for early access